Categories: Analytics and Tracking

How to Export Email IDs from Zoho Mail When Export Limits and Filters are Restricted

Zoho Mail is a powerful and versatile email service used by many professionals and businesses. However, like any tool, it comes with certain limitations that can sometimes hinder productivity. One such limitation is the export limit on email IDs, which is capped at 200. Additionally, Zoho Mail’s lack of filter options during export can make the process cumbersome, especially when you need to extract a larger number of contacts.

In this blog, we’ll explore a workaround using a Chrome extension called Email Extractor offered by Unified Address Book. This solution allows you to bypass the 200-contact export limit and extract all your email IDs efficiently. Let’s dive into the step-by-step process.

Why Exporting Email IDs from Zoho Mail Can Be Challenging

Exporting email contacts is a common task, especially for businesses looking to migrate data or integrate contacts into marketing platforms. However, Zoho Mail’s built-in export feature has some limitations:

Export Limit: Zoho Mail restricts the number of email contacts you can export at once to 200. This can be problematic if you have a large contact list.
No Filter Options: Zoho Mail does not provide advanced filtering options during export, making it difficult to segment or target specific contacts.
Manual Process: The process of exporting contacts can become tedious and time-consuming, especially if you need to export more than 200 contacts.

Fortunately, there’s a simple and effective solution that leverages a Chrome extension to get around these limitations.

Solution: Using Email Extractor by Unified Address Book

The Email Extractor extension is a handy tool that allows you to automatically gather and export email addresses from web pages. When used with Zoho Mail, it enables you to extract and export all your email contacts, bypassing the 200-contact limit. Here’s how to do it:

Step 1: Login to Zoho Mail via Chrome

The first step is to log in to the Zoho Mail account from which you want to export email IDs. This process should be done on the Google Chrome browser, as the solution requires a Chrome-specific extension.

Open Google Chrome on your computer.
Navigate to the Zoho Mail login page.
Enter your login credentials and sign in to the Zoho Mail account.

Step 2: Install the Email Extractor Extension

Next, you’ll need to install the Email Extractor extension provided by Unified Address Book. This extension will capture all the email IDs displayed on the Zoho Mail contact page.

Open a new tab in Chrome and go to the Chrome Web Store.
Search for Email Extractor by Unified Address Book.
Click on “Add to Chrome” and then click “Add Extension” to install it.

Once the extension is installed, it will appear as an icon next to the address bar in your Chrome browser.

Step 3: Navigate to the Contacts Section in Zoho Mail

With the extension installed, return to the Zoho Mail tab.

In Zoho Mail, click on the “Contacts” icon located on the left-hand side of the dashboard. This will open the contacts section where all your email IDs are stored.

Step 4: Scroll Through All Contacts

To ensure that the Email Extractor captures all the email IDs, you need to scroll through the entire list of contacts.

Scroll down through your contacts slowly. Repeat the scroll 2-3 times to make sure all contacts are loaded and visible on the page.

As you scroll, the Email Extractor extension will automatically detect and capture the email addresses displayed on the page.

Step 5: Export the Captured Email IDs

Once you’ve scrolled through all your contacts, it’s time to export them using the Email Extractor extension.

Click on the Email Extractor icon next to the Chrome address bar.
The extension will display a list of all the captured email IDs. Review the list to ensure that all contacts are included.
Click on the “Export” button in the extension window. You’ll have the option to download the email addresses in CSV or TXT format.
Choose your preferred format and save the file to your computer.

Advantages of Using the Email Extractor Method

This method offers several benefits over the native Zoho Mail export feature:

No Export Limits: Unlike Zoho Mail’s built-in export tool, the Email Extractor extension does not have a 200-contact limit, allowing you to export all your email IDs at once.
Efficient Process: The extension captures email IDs automatically as you scroll, saving you time and effort.
Customizable Export: You can choose between CSV and TXT formats, depending on how you plan to use the exported data.

Conclusion

While Zoho Mail is an excellent email platform, its export limitations can be frustrating for users with extensive contact lists. Fortunately, by using the Email Extractor Chrome extension, you can easily bypass these restrictions and export all your email IDs without any hassle. This method is straightforward, efficient, and highly effective, making it a valuable solution for anyone needing to manage large contact lists in Zoho Mail.

By following the steps outlined in this guide, you can overcome Zoho Mail’s export limits and ensure that your email contacts are readily available for any purpose, whether it’s marketing, data migration, or integration with other platforms. Give it a try and streamline your email management process today!

DGTLmart Technologies